How to Reinvest Your Small Business Profits in a Smart Way?

There are two types of entrepreneurs- those who use their profits for personal use and those who reinvest the same into their businesses. Guess which of these eventually become powerful tycoons?

Smart entrepreneurs understand that a business is always hungry for money. So, if you want it to grow, you have to feed it frequently. Otherwise, working on thin margins and keeping reinvestments to the minimum can easily be a recipe for disaster.

While reinvesting your business profits is important, even more important is how you go about it. On that note, the following are some of the smartest ways of directing the revenue back into the business:

  1. Debt Clearance

If you have taken a business loan or have a debt of any kind then that should be your priority. The logic is simple- the longer you take for full repayment, the more money you will have to pay in the form of interest. So, by paying your debt sooner you can save that money and use it for growing your business instead.

  1. New Equipment for Faster/High-Quality Production

Many businesses start with a modest investment, which is why they have to compromise with used or less efficient machinery or equipment. However, to keep pace with your competition you must upgrade your equipment with time. This is especially important if you want to improve the rate of production.

So, for instance, if you are manufacturing a certain product then you can invest in newer machinery that is more efficient. In doing so, if you are able to automate some of the processes through the new equipment, then you can save the money on the salaries that you would otherwise need to pay to the workers responsible for those tasks.

  1. Marketing

Every successful businessman worth their salt know that the adage “let your work do the talking” is nothing but bogus. We live in a competitive world today where it’s nearly impossible to survive without blowing your own trumpet. Thus, quality marketing can go a long way.

You can reinvest your revenue into different kinds of marketing models- social media, blogs, YouTube, etc. You can even invest in an analytics system that will help you get a closer look at how well your business is doing on the Internet.

  1. SaaS Services

The majority of fast-growing businesses have adopted SaaS (Software as a Service). By following the same you can enjoy the benefits of enterprise quality software while paying only a portion of what the multi-billion dollar corporations pay. Moreover, you can get dedicated customer support, easy upgrading and scaling options, and automatable operations.

  1. Business Expansion

You can only so far with a limited line of products or services. If your business has been operational for a few years now, then maybe you can finally take the next big step and add more products to your catalog.

Now, there are two ways to do this: you can either get your in-house team to work on the new project, or you can simply acquire another company that’s already working in that sphere. So, for instance, if your business is only offering web based app solutions, you can acquire a decent mobile app development company and expand your business easily.

In a business, every single financial decision and every penny count. So, you must be really careful with what you do with the generated revenue. That being said, the options given above can definitely nudge you in the right direction.

Types of GSTR, due dates and their applicability

Types of GST Returns, and Their Applicability to your Business

The average taxpayer who runs a business has to deal with a number of taxes. If they are compliant under VAT, Service Tax, etc. then they have to file returns as per the law of their respective state (as these taxes vary from one Indian State to another). Apart from the returns, there are annexures and registers for all these taxes that are to be provided on a monthly, half yearly or yearly basis. Without a doubt, the process is tedious and complicated.

GST aims at making filing the returns easier and simpler as the compliant businessmen will need to file only the GST returns. The GST council has released the details of the all 11 types of returns which are to be filed electronically through the Common Portal. You may need to file only a few of these depending on your business type.

Regular Businesses

If you are a GST compliant business who has to pay the GST in the standard manner then your business will be considered as a regular business.

You will need to file three types of returns on a monthly basis, which are GSTR-1, GSTR-2, and GSTR-3. However, the returns GSTR-2 and GSTR-3 will be automatically created for you using the details from the GSTR-1 return.

The GSTR-1 is to be filed along with the details of the outward supplies made by you in the previous month. These details will result in the auto-population of the inward supplies, i.e. form GSTR-2A. You can confirm these details which will result in the creation of the form GSTR 2.

Once you have provided the details of goods/services bought and sold through the forms GSTR-1 and GSTR-2 respectively, the information will result in the automatic creation of GSTR-3. You can now approve this return or make changes if required.

You can refer to the table below to understand the timelines associated with all the returns:

Return Form Details to be filed Concerned Person Deadline
GSTR-1 Outward supplies that are taxable under GST Registered Taxable Supplier 10th of the next month
GSTR-2 Inward supplies that are taxable under GST Registered Taxable Recipient 15th of the next month
GSTR-3 Monthly GST returns that are based on the details of outward supplies and inward supplies Registered Taxable Person 20th of the next month
GSTR-9 Annual Return Registered Taxable Person 31st December of the next financial year

 

Composition Businesses

The government has issued a Composition Scheme to make GST compliance easier for small businesses. The scheme has various benefits for eligible businesses, such as lower GST tax rate, quarterly tax returns (as opposed to monthly), etc.

If your annual turnover does not exceed Rs. 50 lakhs then you can opt for GST payment under the composition scheme. By doing so, you have to file returns in the following manner:

Return Form Details to be filed Concerned Person Deadline
GSTR-4 Quarterly return for compounding taxable person. Composition Supplier 18th of the next month after each quarter
GSTR-9A Annual return Compounding Taxable Person 31st December of the next financial year

 

Other Businesses

There are a few businesses that are not covered in the previous categories. These belong to non-resident foreign taxable persons, electronic commerce operators, etc. Their returns along with the timelines are given in the table below.

Return Form Details to be filed Concerned Person Deadline
GSTR-5 Return for Non-Resident foreign taxable person Non-Resident Taxable Person 10th of every month
GSTR-6 Return for Input Service Distributor Input Service Distributor 13th of every month
GSTR-7 Return for authorities deducting tax at source. Tax Deductor 10th of every month
GSTR-7 Taxable supplies of an e-commerce operator, and the overall tax collected E-commerce Operator/Tax Collector 10th of every month
GST

GST and its implications for small business.

GST stands for good and service tax. GST implementation is said to be landmark reform in terms of taxation in India. While small business owners think as after Goods and Service Tax (GST) they need to deal with one tax inspector instead of many as in today’s scenario. GST will raise the bar for minimum turnover from 5L to 10L also it will lower the taxes whose turnover will lie in the range of 10-50L. Hence it will come as a big relief to small business owners. After demonetization and implementation of GST, Small businesses are forced to move on digital currency and stay away from heavy cash dealings. Also, it will allow them for better reporting and transparency. It will improve their chances to get access to credit from primary financial institutions instead of raising fund from the secondary market. After demonetization lending rate offers are bound to go down by financial institutions. Registering and expansion policies will be easier in Goods & Service Tax (GST) regime as India will become one market. Hence now selling goods across states becomes easier as intrastate transactions because cross-border taxes are being eliminated.

Also once small business gets Goods & Service Tax (GST) registration, it needs to generate GST based TAX invoice for compliance. This comes as a big challenge for small business owners as they don’t have enough budget to support the infrastructure required for meeting all the compliances in this digital era. But once all the invoices and cash flow actually move on to cloud solution and then it gets automatically reconcile with the master database of Indian government for Goods & Service Tax (GST) filing. Cloud-based solutions will play an important role in letting these small businesses file their GST with ease, both in terms of efficiency and monetary benefit. Security of these cloud-based solutions is the key issue for any small business out there as they have very specific customer segment and they play in the niche market with their product or services. Hence for any SMB to adopt one of many cloud-based solutions is going to be a key decision for data security. SMB needs a single platform where it can manage its own cash flow, raise invoices, manage expenses, file GST and get easy credit facility. Considering all these factors in mind we have created an awesome cloud based solution numberz, which actually helps in all these services with high security of data encryption. All data is stored on cloud only and is easily accessible from any device anywhere. It makes your business on the go and one can avail any of these facilities from one’s mobile handset or tablet. The idea is to reduce friction among all the agents involved and keep complete transparency among all parties involved.

Small Business Finance

5 Small Business Finance Basics You Must Understand

Finance is at the core of every business- there is no denying that. However, while large businesses can afford to have the best finance gurus to keep tabs on the money, small businesses often have to learn a lot of these things through trial and error. There are many moving parts in the finance management system which is why it can be overwhelming to keep everything under control.

Here are five small business finance basics that you should understand to run your company efficiently:

1. Profit Margin

The first thing to understand about margins is that they are of two types- gross and net. The former is used to measure the profitability of a single commodity. So, if it costs you Rs. 2000 to make a product and you are selling it at Rs. 2500 then your gross margin is Rs. 500. Most small businesses use gross margin as a metric for their profits. However, looking at the big picture it isn’t of much use, and here net profit margin comes into effect.

Net profit margin is calculated by deducting all of your business expenses from the total sales and dividing that figure by the total revenue. So, if you generated Rs. 3 lakh in revenue last year, and your total expenses were Rs. 1 lakh then your profit margin can be calculated as:

Profit margin= (300,000-100,000)/300,000 =  .66, or 66%

It is important to note that profit margins are industry-specific. Thus, you will find that business owners in some industries make more money than those belonging to other industries. For instance, many big food companies have net margins of just 4% or 5%. However, consultancy companies can have way higher margins, because the overhead there is little.

When you start your business, your margins are usually high, but as it scales you have to buy more equipment and hire more staff, which eventually lowers the gross margins. However, the net margin is what matters at this point, and it can increase if you make the right business decisions.

2. The Balance Sheet

Balance sheets serve as a financial dashboard for your company which you can refer to at any point to time to get a quick understanding of where you stand financially.

There are three main components of a balance sheet, which are:

Assets

There are mainly two kinds of assets: current assets and non-current assets. The former are most likely to be converted into unrestricted cash within one business cycle (12 months in most cases), but the latter will not. Inventories, accounts receivables, etc. are considered as current assets.

If you have a large number of assets or cash on your balance sheets then you can attract investors easily. This is because these can be used for protection in rough times or for scaling the business in future.

Liabilities

Just like assets, liabilities are of two types: current liabilities and non-current liabilities. Current liabilities are obligations that must be paid within one business cycle, such as payments pending for suppliers, etc. Non-current liabilities are long-term obligations such as loan debt, etc.

Equity

Equity is the ownership interest of shareholders in your company. It can be calculated by deducting total liabilities from total assets. Thus:

Equity = Total Assets – Total Liabilities

Businesses often have to sell equity shares to raise capital for purchasing equipment, making investments, etc. However, each time you sell you lose a portion of your company. Thus, you would want to hold onto to your business as much as possible. Selling an investor 51% or more of your business in equity means giving away the decision power. This can change everything, and thus be chosen only as the last resort.

3. Cash flow

Cash flow is the total amount of money that comes in and goes out of your business. It is one of the most important numbers that you and your stakeholders should know about. Unfortunately, it is often overlooked in lieu of other numbers on the balance sheet and income statement, etc.

New businesses often use the phrase “to be cash flow positive”. It means that you are bringing in more money than you are spending. Similarly, to be cash flow negative means more money is being spent than generated. Or in other words- the business is actually losing money.

It is important to make cash flow projections a part of your budgeting process to stay on top of the financial activities. Not having a sound understanding of how cash flow works can lead to disastrous results. For instance, you can end up waiting for payments from clients while there are several bills to be paid already. There should be sufficient cash flow so that you can cover all the expenses while staying cash flow positive.

4. Business Financing

Funding is one of the major challenges that small businesses have to face. Whether you need initial funding to start a business from scratch, or to meet short-term obligations it is important to get the money from the right source. Making a wrong decision here can have serious repercussions that includes losing a large portion of your company. The following are two of the most common business financing options that you can consider:

Debt Financing: Debt financing is the simplest way to fund a business. It works the same way as any standard personal loan or home loan works. To get a business loan you can simply contact a bank or a P2P lender (which is becoming more popular lately) and submit an application for the same.

Equity Financing: Businesses only go for equity financing when they are unable to get a business loan. This is because while you don’t get debt on your hands in this method you lose something even bigger- a part of your company. You basically sell off your company share to a venture capitalist. So, you don’t have to pay back the money, but the seller becomes a part-owner.  Equity financing is also more complicated than debt financing. You have to consult with the existing investors before making decisions and work on the legal aspects of the transaction before finally receiving the money.

5. Payroll Calculations

Payroll processing is comprised of calculation of payments that you make to your employees. Since there are several factors involved the process can be quite complicated.

According to the minimum wages act of India, you have to include some mandatory components in their payrolls, such as Basic (basic salary), DA(Dearness Allowance), and HRA(House Rent Allowance). You also have to make certain deductions from the salaries in the form of TDS (Tax Deducted at Source), etc.

Understanding business finance basics is imperative to a successful business. Without this money management can become complicated and difficult to track. Thus, it pays to get a sound understanding of how the business finance works and use it for making the business decisions.

how to manage cash flow with a small business loans

How to Manage Cash Flow With a Small Business Loan

Cash flow is the lifeblood of every business, whether it’s big or small. However, when small businesses or startups have to take business loans, it changes everything. Not only the business has to maintain enough cash flow so that they can pay for inventory, staff, and other expenses but also the loan installments as well. Money management also becomes a challenge as there are several factors to keep an eye on.

If you are having difficulty in managing your business cash flow along with a small business loan, then here are a few tips that can help you:

Planning Ahead

Don’t leave any room for surprises. Nothing is more daunting than desperately searching for cash when you have to pay your employees or the loan EMI that’s pending. It always helps to keep a record of your previous cash flow statements and expense reports when you have to anticipate future expenses. This will help you maintain a healthy cash flow as you can easily check where your money is going and what’s to come in future.

Shrinking Cash Outflows

Running a business along with a loan can make it difficult to stay cash flow positive. While you can’t usually reduce your loan EMIs easily you can still reduce your cash outflows to some extent by:

  • Buying used equipment: Why invest in 100 new computer systems when you can get used ones for less than half the price? If you are lucky you can get them in excellent condition at a local auction or at a classified ad posting website.
  • Cutting Down on Luxuries: Hosting weekly office parties can be good for boosting the morale of your employees, but when you have to save money such kind of luxuries can be avoided, at least until the loan is fully repaid.
  • Finding a Better Provider: Many businesses depend on vendors who supply hardware or software services to them. Maybe you can replace your existing vendor with someone else who is providing equally good services at better prices.

Securing a Line of Credit

With the rise of new FinTech companies, even small businesses are now able to enjoy a variety of financing services. One of these is Line of Credit or LOC.

An LOC is akin to traditional loans, but you only need to pay interest on the amount withdrawn. For instance, say you secured an LOC of Rs. 3 lakhs from a financial institution, then this is the amount of credit available to you. You don’t have to pay a penny until you actually withdraw the money. So, if somewhere along the way your business runs into some problems with the cash flow then you can withdraw a portion (or even full amount) of the credit amount, say Rs. 1 lakh. With this, you only need to pay the interest and the fees (if applicable) on the withdrawn amount only, which in this case is Rs. 1 lakh.

LOC is a really convenient and affordable option if you want leverage when you have a business loan but need to maintain cash flow at the same time.

Becoming Stringent With Payments

Do you let your customers delay payments without any repercussions? This could be extremely bad for your business. You can’t organize your expenses and keep the cashflow under control unless you get your payments on time. You can thus create a strategic process for dealing with delinquent payers that could involve:

  • Sending an initial email 10 days following receipt asking for payment.
  • Calling up the customer directly after 20 days for the payment.
  • Sending away a clerk to the customer’s address in person for payment collection.

Being nice is one thing, but in business you should not let your emotions affect your decisions. You can’t run your business successfully if won’t put your feet down when needed.

 Embracing Technology

Since small businesses often have to struggle to create an identity and obtain market share, it doesn’t help that they have to track their expenses as well which alone by no means is a walk in the park. Thus, it helps to have a specialized software that can do all the formatting, updating, and calculation of all these expenses for you. If anything, this makes one less thing to worry about, and you can use the time saved in building your business.

Cash flow Management at a Whole New Level

A comprehensive business software can greatly improve your existing cash flow by limiting the margin of errors in calculations and expediting invoicing and payments altogether. Here is how you can make the most of it:

Organizing Your Billing Schedule

You should keep a track of pending payments and send the invoices on time every time. This ensures that your cash flow doesn’t dry up and your business stays operational. You can also take care of your loan payments without worrying about debt accumulation when you know that everything is on schedule. Managing the same without an automated system can be quite difficult, and thus not even advised by most professionals.

Keeping the Pricing in Check

Are you charging adequately for your services and products? Many times businesses become so caught up with expansions and other business operations that they delay raising prices with inflation, etc. This can be detrimental to the cash flow. However, with a billing software you can easily check if you are imposing reasonable tax on the products, and price them adequately as well. You may need to charge certain clients more due to some extra services, their location, or requirements, etc. This can make creating custom invoices for them difficult. With an Invoicing software, you can easily customize a base template depending on your clients. You can add or delete certain fields from the invoice as per your requirements and send custom invoices in a matter of minutes.

Analyzing Weekly Cashflow Statement

Monitoring your cash flow is extremely important to ensure there is a healthy balance between the cash that’s incoming and outgoing. There are so many expenses to cover, loan payments to take care of, employees to be paid, and more. At the same time money can come from various sources- individuals, businesses, and more. The best way to review these transactions is to use a billing software that can provide all the details in an organized and simple manner. You can check these details on a weekly basis to ensure you are on track. Even if for some reason you notice that the cash flow is depleting you can pinpoint the weakness and take appropriate measures for restoration.

numberz is one of the few business management software in India that comes with a full range of tools and services that can take your company to the next level. In an industry where businesses are facing neck to neck competition, automated software can certainly give you an edge and improve the cash flow.

How To Auto Reconcile Your Invoices Through nu,mb,erz

  • Click on the Reconcile tab on the top

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  • You will get a similar screen

2

  • Now you can choose any of the bills – paid, overdue, due later

3

  • Select any invoice by clicking on the checkbox

4

  • On the right column, you can see that transactions similar to the amount of invoice you chose, are displayed

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  • Now you can choose the transaction from right side column which is related to selected invoice by clicking on it

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  • Click on the reconcile button on upper right

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  • You will get a pop-up window

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  • This windows will relate your invoice to the selected transactions and you can see the details. Click on the save button to reconcile or cancel to go back

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  • You will get a success notification once it’s done

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  • Now this invoice will be added to the closed section of invoices

 

Congratulations !