How To Get Invoicing Help When You Need It

We know that the hardest problems have the simplest solutions and so, we’ve introduced a guided interaction for creating invoices. Here’s how you can go about it:

If You’re Just Getting Started On numberz

Step 1:  When a new user is signing up, he/she is shown two options – one is “Guide me” and other “I will explore myself”.

p1

Step 2: When the user clicks on “Guide Me”, it will help the user create his/her first invoice after filling major fields like company information, customer info, item info and the price of the transaction. After reviewing the final price and all the details, the user can hit send.

p2

Step 3: Click on the plus icon to navigate to the company information popup, where you can fill up your company details and upload your logo.

Note: The details entered are editable later. All you have to do is, navigate to settings where you can edit and update the company details.

p3

Step 4: Once you have added the details of your company info, the tool tip will guide you through adding customer information. Fill all the required fields in the customer information page. Click on the save button to save all the information and it will be displayed in the invoices page.

p4

Step 5: Click next. Navigate to ‘add new item’ and it will navigate to the item information popup.

Step 6: Click next to review if the given prices are right or not.  Click send to save your invoices or send a mail to your customer.

p5

If You’re An Existing User

Step 1: When you click on  “Add invoices”, you can see an option called “Guide Me” in the top left corner.

p1

Step 2: Click on “Guide Me” to create your invoice and enjoy the tour as you learn how to create invoices more in detail.

p2

8 Tips To Get Paid Faster Instantly

 

Whether you run a product or a services based company, getting paid on time can be a real pain. We all know the challenges – the accounts team may not have sent the invoice on time or customers simply disappear or you need to make multiple follow-ups to even get a response.

But, the faster your payments, the smoother your business runs.  And we know exactly how to make it happen! Read on to know our secrets:

  1. Mark those payment dates:

    Working on a big project for a new client? Don’t wait till the end of the project to get paid, break down the project into different milestones of tasks completed.  Check if this works with the client and bill them accordingly.  Are you shaking your head thinking about the extra work of having to track of all those partial payments every month? With nu,mb,erz invoicing solution, invoices will be sent automatically to your clients every month with the due amount. Now, how easy does that sound?

  2. Set Automatic Reminders:

    Follow-ups can take a lot of time and let’s face it, it can be embarrassing too. Don’t be a pest but develop the skill of asking politely and persistently. Building a good rapport will allow you to expect faster payments.

    shutterstock_343952480-1

    With the automatic reminders from nu,mb,erz invoicing solutions, you can say goodbye to those unwanted follow-ups!

  3. Have a quick payment turnaround:

     

    When the work is complete, send your invoices immediately and don’t let them pile up. Let all your invoices be on top of your to-do list, avoid sending your client a huge total to pay. When your business is paid in small amounts, you can steadily build your payments and in turn pay the invoices that are due to other businesses- so everyone wins!

  4. Be Thorough:

    When your invoices are sent, do you find that you have to explain a lot of the charges? You can say goodbye to all the back and forth by being extremely clear on your first invoice. Adding to that, nu,mb,erz invoicing solutions will help you create just the invoices you are looking for –  professional and detailed – so your client won’t be confused by the charges and you won’t have to worry about either an overdone or ill-designed invoice.

  5. Consider charging Interest:

     

    shutterstock_379614331-1

    Think your client needs a little push to start paying on time? You could explore the option of charging interest on late payments. While some might think this is an extreme step, you can implement this policy on those serial defaulters that seem to never learn.

  6. But Think of Discounts, too!

    Okay, we know how some clients love discounts, who doesn’t? So, offer them some. Set up a dynamic discounting system with nu,mb,erz with which you can  offer your clients a 2% discount when they complete the payment by Due Date and a 5% discount if they do so before the Due Date. Oh, did we tell you, you don’t have to worry about crunching a single number for all those dynamic payments? Yep, staring at your accounting books is a thing of the past.

  7. Make Deadlines Matter:

    shutterstock_489293758

    By letting your clients know in advance about the payment deadline, you can reduce confusion and miscommunication. When they sign the work contract, make sure you are both on the same page when it comes to payments. Restate them by printing these deadlines on the invoices and other transport documents.

  8. Let them Consider Instant Payments:

    Sounds impossible? Nope, because you can add an option for the client to pay online directly on the invoice itself!

    shutterstock_376758196-2

    Use nu,mb,erz for this cool option so that your clients are also reminded of their payments every time they see your invoice. Plus, online payments are convenient for many people which help you control your payments even better!

Like all spheres of your business, relationships make a real difference! Building a good rapport with your clients is a great idea but to personally know who is making payments from the client side can be an added advantage too. This can be done by simply sending a handwritten thank-you note regularly or calling every so often for a quick chat.

With value-based pricing, you can get paid faster and work towards getting more business instead of running after payments. Online Invoicing apps and online products enable you to detect payments and share invoices instantly. Tracking, analytics, and reminders can be automated making your life even simpler.  Also, have you checked out the “Pay Now” button on nu,mb,erz? It can give your client that extra push to pay to real quick!

Customize your company invoices on numberz

Have a custom template for your company invoices that work best for you? Well, no worries. You can now use it on numberz too! Here’s how:

Step:1 Login into your numberz account.

step1

Step 2: Edit the link and add ‘addtemplate’ to the end. Click enter.

step2

Step 3: Navigate to Invoices.

step3

Step 4: There are three main steps involved – upload your best template, map fields and click on confirmation.

step4

Step 5: You need to add two curly brackets around every text that would change in each invoice.

Example:{{ Bangalore}} {{MRF Traders}}

Step 6: Upload and navigate to the next page, where you can see the list of items entered inside the curly brackets.

step6

Step 7: Start mapping which fields needs to be entered in the numberz invoices page. So when you enter the data in numberz ; it will automatically appear in the particular fields.

step7

Step 8: Once all the fields are entered, click Next. You’re good to create the invoices in your template!

step8

Note:

  1. If there is incomplete info in the mapping fields, you will receive an error message.
  2. You can place the logo where you need in the invoices and upload. There is no mapping for that and it will display automatically.
  3. Terms and conditions do not require mapping. Simply enter the text and upload it. It will be printed exactly where placed originally in the invoice.

How To Utilise The Multi-User Option on nu,mb,erz

Working in a team can be difficult when your access to a platform is limited by only one login access. Which is why, with our latest product update, you can now add up to 3 more users to your nu,mb,erz dashboard so you can all manage your business finances simultaneously.

Here’s how you can do this:

Step:1 Login into your nu,mb,erz account

Step.2 Click on the settings button which is located on the right down column after the Reports once navigated to the setting page.

step2

Step:3 Click on the Users button in the top menu.

Step:4 Click on the plus symbol to add new users. It will navigate to the next page where you can fill the three fields. Use the third field to allocate the right role to the user – Staff, Accountant, or Admin.

step4

Step 5: Click on the Add button to add the user! New users will be notified and an invite will be sent to  their registered email ID.

step5

Step 6: Invited users can login into their nu,mb,erz account by clicking you on the link in the invitation they received in their inbox.

step6

Note:

1. Only the admin has the access to add and delete multi users.

2. Users with Staff and Accountant roles cannot access the users tab.

Whitemelon Productions – The First Success Story On nu,mb,erz

WhiteMelon Productions is an award winning agency that offers creative and marketing services. They are passionate and enjoy creating affordable high definition broadcast quality video content to captivate the audience for their clients. They create television concepts, online marketing webisodes, ads, high-level corporate productions and customised internal video blogs (Vlogs) to engage the teams.

Let’s hear from Gajendra about his business

Regular work concerns

  • Complexity: The old system crashed, wasn’t efficient and simple enough to use
  • Manual reporting: The numbers from the accounts would take days to pull and match, with no visibility into overhead and top-line costs.
  • Lack of customization: There were no integrations with existing tools and no reporting across different parts of the business.
  • No access while traveling : Gajendra travels a lot and so, not access his financial data regularly.

Strayed projects – lack of working capital

Loans and Business sustenance : Whitemelon gets a lot of projects but due to lack of investment, they can not accept all of them. Most of their clients do not pay upfront and that’s why they often find themselves facing a cash crunch. While they did apply for a loan, it hard to actually get it.

Also running a business on an old system is not worthwhile when all of your clients are looking for easy options and a better experience.

Adopting the platform

Gajendra was nervous about switching. “A lot of people don’t really like change because they’ve run the same system for 15 to 20 years. But we know when something is broken, we need to fix it.”

Gajendra imported all of his previous invoices and expenses just by the click of a button.

It was really quick and easy. And we trained our people to use nu,mb,erz in less than 30 minutes.

After they switched to nu,mb,erz

  • Credit and business expansion: Gajendra could take up more projects because with a single click, he got a credit line and could apply for loans. Now he is thinking of covering 50% of the project cost by himself and will use the loan for remaining 50%
  • Happy Clients : Now the invoices directly can be sent to clients via email and they can pay online, sometimes when they do not have money to pay, they can get loan from nu,mb,erz.
  • Reliable technology : WhiteMelon switched to numberz for reliability, but along the way it also got intuitive business tools, fast setup which lets WhiteMelon take payments even more easily
  • Reporting is quicker : The team can see gross sales, how much people are spending, amounts to be received. Gajendra checks the Bank reconciliation option quite regularly to see his deposits are matching with his received amounts that too even when he’s not in the office. The team is also using numberz Dashboard to make smarter decisions based on projected sales and their expenses. Crucially, Gajendra uses this data to know when it’s time to expand.

numberz features used

  • Online Payments
  • Invoice management
  • Expense Management
  • Bank Reconciliation
  • Cash flow Reporting

How To Reconcile Your Expenses Through numberz

Step1: Click on the Bank/Reconcile tab on the left column.

Step 2: Navigate to the reconcile option which is located in the top menu on the page.

step2

Step 3: Click on the Expenses button which is located on the left top of the bar.

step3

Step 4: The user can see all the expenses created in the right column. In the left column, all your bank transactions up to date will be shown.

Step 5: Check the box for which bank transaction needs to be reconciled with the particular expense type.

step5

Step 6: When both sides are checked, click the reconcile button.

Step 7: On clicking the reconcile button, the window for new bill payments will get opened.

step7

Step 8: On filling it, save it and the expense mapped will get reconciled with the particular transaction.

Note:

  1. For confirmation check the Amount, Payment mode, memo, and Date. it will automatically filled from the selected bank transaction data.
  2. Once the full payment is reconciled it will automatically change the status to closed. In the Expenses page.
  3. There is filter option and search bar is implemented for finding your expenses easier.
  4. If the customer reconciled lesser than the expenses amount it will change the status to paid and remaining balances will be shown in the expenses list.
  5. When it’s fully reconciled it will remove from the both side both transaction and expenses.